ACCESS Annual Meeting

Date:  January 28 – January 29, 2025

Meeting Guide

 

*Please note in-person registration is now closed. For more information, please contact ACCESS Secretariat.

Table of Contents

Meeting Synopsis
Reading Materials & Helpful Resources
Virtual Attendance
Meeting Venues
Registration Desk
Networking Events
Buddy System
WiFi
Hotel Information
Notice of Filming & Photography

 

Meeting Synopsis

The theme of the meeting is “Momentum”.

The ACCESS Annual Meeting aims to provide the community an opportunity to share updates on the pivotal work happening in the pediatric cancer space and foster discussions to ensure the future direction of ACCESS is community-informed and community-driven.

Day 1 (January 28, 2025) will focus on ‘Where we are’. There will be Spotlight Presentations to highlight work from each research theme and group within ACCESS, optional Lunch & Learn sessions on topics related to pediatric cancer, and a session on Drug Access in Canada that will include presentations and a panel discussion. Attendees will have the opportunity to view e-posters at designated stations on ACCESS’ research themes and groups and approved projects throughout the course of the meeting.

Day 2 (January 29, 2025) will focus on ‘Where we are going’. The day will kick off with a presentation about Childhood Cancer from an International Perspective, followed by a session on The Future of ACCESS. The rest of the day will focus on seeking consultation for a national strategy for pediatric cancer.

Find full meeting agenda here.

 

Reading Materials & Helpful Resources

 

Virtual Attendance

The Annual Meeting will be utilizing Zoom as our virtual meeting platform. Each virtual attendee will need follow the steps below to complete their virtual registration.

  1. Click here to register on Zoom.
  2. Fill in your information.
  3. Click “Register”.

Following the completion of the steps above, you will receive an email confirmation containing your individualized Zoom link, which will provide you access to the virtual meeting.

 

Meeting Venues

 

Registration Desk

For in-person attendees, please pick up your badge from the registration desk when you arrive.

 

Monday, January 27, 2025

  • 14:00 – 16:45 (2nd Floor Lobby, Peter Gilgan Centre for Research and Learning)
  • 17:00 – 19:00 (22nd Floor, SickKids Patient Support Centre)

 

Tuesday, January 28, 2025

  • 7:45 – 13:00 (2nd Floor Lobby, Peter Gilgan Centre for Research and Learning)

 

Wednesday, January 28, 2025

  • 7:45 – 9:45 (2nd Floor Lobby, Peter Gilgan Centre for Research and Learning)

 

If you are looking for support outside of these times, please reach out to the ACCESS Secretariat.

 

Networking Events

  • Monday, January 27, 2025 – Welcome Networking Event (22nd Floor, SickKids Patient Support Centre)
  • Tuesday, January 28, 2025 – Dinner Groups (restaurant information will be provided to attendees directly)

 

Buddy System

As part of the meeting registration, some individuals expressed interest in participating in the Buddy System, either as a Person with Lived Experience Buddy or as an Academic Buddy. To those who opted to partake in the Buddy System prior to the meeting, individuals were introduced to their buddies via email.

Buddy groups are encouraged to meet at the beginning of the meeting so that they can participate in the sessions together. Arrangements have been made to have buddies in the same sessions and groups throughout the meeting so that they have a shared experience.

The intended outcome is to promote inclusivity, understanding, and a sense of belonging and support. By the end of the meeting, we hope that each pair knows the other well enough to be able to introduce their buddy to others (in a manner that their buddy feels comfortable). We hope these connections are valuable, and moving forward will help to build our consortium and support collaborative work.

 

Wi-Fi

Name: SickKidsGuest

Password: beourguest

Wi-Fi connection will be available throughout the meeting venue for attendees. However, the Wi-Fi capacity is limited and therefore we request that it is used for email and web browsing activities only.

 

Hotel Information

For attendees from outside of the Toronto area, if accommodations have been arranged for you, you should have received details in an email from the ACCESS Secretariat, including your confirmation number.

Hotel: DoubleTree by Hilton Toronto Downtown – 108 Chestnut St, Toronto, ON M5G 1R3

 

Notice of Filming & Photography

Photography, audio, and video recording will occur throughout the meeting. By participating in the meeting, you consent to recording media and its release, publication, and exhibition or reproduction for marketing and communications purposes.